1. Who We Are
This website, gentleshotportraits.co.uk, is operated by GENTLESHOT PORTRAITS LTD, a private limited company registered in England and Wales under company number 17263816.
Registered office: Flat 803 Amory Tower, 199 Marsh Wall, London, England, E14 9ES.
Contact email: [email protected]
GENTLESHOT PORTRAITS LTD is the data controller in relation to personal information collected through this website. We are committed to handling any personal information submitted through this website in accordance with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Information We May Collect
This website is a static informational website. We may collect personal information in the following ways:
Contact form submissions
If you submit a portrait session enquiry through the contact form on this website, we may receive the following information that you choose to provide:
- Your name
- Your email address
- Your phone number (if provided voluntarily)
- Your company or organisation name (if provided voluntarily)
- Your portrait session type and intended use
- Your preferred location and timeframe (if provided)
- Any message, visual requirements or other details you include
Please do not include sensitive personal information — such as health information, financial details or identification documents — in your contact form submission unless it is directly relevant to your enquiry and you have chosen to include it voluntarily.
Direct email enquiries
If you email us directly at [email protected], we will receive the information you include in your email. This may include your name, email address, and any portrait enquiry or session-related information you choose to share.
Website analytics
This website may use analytics tools to collect anonymised or aggregated information about how visitors use the website. If analytics are used, no personally identifiable information is collected without your consent. Please see the Cookie Policy for more information.
3. Lawful Basis for Processing
Where we process personal information submitted through this website, we rely on one or more of the following lawful bases under UK GDPR:
- Legitimate interests: We have a legitimate interest in receiving and responding to portrait session enquiries submitted to us through this website.
- Consent: Where you have provided consent (for example, by ticking a consent checkbox on the contact form), we will process your information on the basis of that consent.
- Contractual necessity: Where correspondence relates to arranging portrait photography services, processing may be necessary for the performance of or preparation for a contract.
4. How We Use Your Information
Information submitted through this website or by email may be used to:
- Respond to portrait session enquiries
- Discuss and plan portrait photography sessions
- Communicate about session arrangements, requirements and delivery
- Maintain records of business correspondence
We will not use your information for unsolicited marketing communications without your explicit consent.
5. How We Store and Protect Your Information
Personal information submitted through this website is handled with care and stored securely. We take reasonable steps to protect personal information against unauthorised access, loss or misuse. If a third-party form provider is used to process contact form submissions (such as Formspree, Basin or a similar service), that provider's privacy policy will also apply to the processing of form data.
6. Retention
Personal information submitted through this website will be retained only for as long as necessary for the purpose for which it was collected, or as required by applicable law. Portrait enquiry correspondence may be retained for a reasonable period for business record-keeping purposes.
7. Sharing Your Information
We do not sell, rent or trade personal information to third parties. We may share personal information with:
- Third-party service providers who process data on our behalf (such as form processing services or cloud storage providers), only to the extent necessary and subject to appropriate data processing agreements
- Competent authorities or regulators, where required to do so by law
8. Your Rights
Under UK GDPR, you have the following rights in relation to your personal information:
- Right of access: You have the right to request a copy of the personal information we hold about you.
- Right to rectification: You have the right to request that inaccurate personal information be corrected.
- Right to erasure: You have the right to request that personal information be deleted in certain circumstances.
- Right to restrict processing: You have the right to request that processing of your personal information be restricted in certain circumstances.
- Right to data portability: Where processing is based on consent or a contract and carried out by automated means, you have the right to receive your personal information in a structured, machine-readable format.
- Right to object: You have the right to object to processing based on legitimate interests in certain circumstances.
- Rights related to automated decision-making: We do not make automated decisions about individuals based on personal information submitted through this website.
To exercise any of your rights, please contact us at [email protected]. We will respond to requests within the timeframes required by applicable law.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you are not satisfied with how your personal information has been handled. The ICO can be contacted at ico.org.uk.
9. Cookies
Please see our Cookie Policy for information about how this website uses cookies.
10. Links to Other Websites
This website may contain links to external websites. We are not responsible for the privacy practices of those websites and recommend that you read their privacy policies before providing any personal information.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page. Continued use of this website following changes constitutes acceptance of the updated policy.
12. Contact
For questions, concerns or requests relating to this Privacy Policy or how we handle personal information, please contact us at:
GENTLESHOT PORTRAITS LTD
Email: [email protected]
Company number: 17263816
Registered in England and Wales